5 Facts To Know About The Apostille Process

September 6th, 2019 by

5 Facts To Know About The Apostille Process

When planning to live abroad for work or study purpose, it is very important to become familiar with the apostille process. Other countries will have to see verified copies of some of your important documents including birth certificate, marriage certificate, and educational certificates. The process takes some time and effort. Luckily, you can let a professional attestation agency to handle this task on your behalf. It is important that you acquaint yourself with the following facts about the apostille process. 

Fact 1: Documents need correct authentication before acceptance

There are various ways to legalize a document, it is important to understand the requirement of each particular country you wish to visit. Countries with membership to the Hague Convention require apostillisation to legalize a document from other member states. So, check the legal requirements of the host country before authenticating your documents. 

For apostillization, you need to follow the appropriate steps to get your document apostilled. You can avoid this hassle by contacting a professional agency to have your documents apostilled. The agency should have experience and an understanding of handling documents destined for your host country. This will ensure that your documents go through proper channels to get authenticated.

Fact 2: Apostillisation streamlines document authentication 

The Hague Convention sought to streamline document authentication among member states. Traveling with apostille documents  to another country with membership to the convention allows easy and quick acceptance of your documents. You won’t have to spend much time explaining yourself about issues regarding the documents. 

The local authorities here will just process your documents after noticing that they have the Apostille Stamp. This eliminates the costly and lengthy process of verifying the legality and authentication of your documents. You will have enough time to focus on other aspects of your travel without having to worry about legality of the documents. 

Fact 3: Overcoming language barriers 

Apostilled documents eliminate language barriers that might cause a delay in the document-processing schedule. There are various languages in the world. However, the world is now a global village and everyone can live comfortably in any part of the world. Living in another country requires presenting important documents to local authorities. However, sometimes these documents might be in a different language from that spoken in the host country. 

The apostille process allows authenticating documents to be acceptable in other countries regardless of language. Luckily, reputable attestation agencies also offer certified translation service. This handy service will ensure that professionals translate your document before attestation. With this, the local authorities in the new country won’t have a problem verifying the validity of our documents. 

Fact 4: Not an Instantaneous process 

Having documents attested takes time and effort. It involves taking the documents to various offices. This is a bit hectic, tiresome, and costly when you are doing it on your own. However, the professional attestation agency can make the process fairly quick. Most important of all, the agency will save you time and energy. The company will give you an estimated timeframe for the attestation process to be complete. 

The best thing is the professional attestation agency offers real-time tracking of the attestation process. This offers peace of mind that the company is doing the job you requested for. Additionally, real-time tracking makes you certain that you are on the right track. You can go on with other tasks while keeping abreast with how far your documents are in the attestation process. 

Fact 5: All countries recognize apostilled documents

Member states to the Hague Convention’s International Treaty  recognize attested documents from other members. Countries without membership to the convention recognize an authentication certificate that comes with a document to replace the apostille. Keep in mind that these are official but not quite the same. Documents with an apostille won’t need further legalization in a new country. However, you might be asked to verify the authentication certification by the local authorities in a new country. 

Qualities of an ideal attestation agency 

The ideal agency should offer professional apostille services across the world and with appropriate knowledge of requirements in your hot country. The agency should know what the country you are traveling to requires document authentication. This will ensure working with you to streamline the attestation process and for a smooth process of authenticating your documents for use in other countries. 

Some of the documents that need attestation include:

  • Birth certificates
  • Death certificates
  • University degrees
  • Marriage certificates
  • Divorce certificates
  • Professional certificates
  • Income verification affidavits
  • Signed and sealed school transcripts
  • Other numerous government-issued documents

Bottom line

Ensuring that your documents are accepted in the new country requires having them apostilled. Ensure to work with a professional and reputable agency that will ensure that you go through the appropriate channels for the right authentication. The agency should offer punctual, fairly priced, and reliable apostille service backed by exceptional customer service at your disposal.